Conditions of booking

Balance of fees to be paid no later than four weeks before course start date. Bookings after that date will require the full enrolment fee. We reserve the right to cancel a booking where the balance of fees has not been paid by the due date. All courses are reviewed two weeks prior to course date and cancellations made where insufficient numbers have enrolled. Your fee would be fully refunded in this case; otherwise deposits are non-refundable.
You are advised to check course viability before booking airfares. Buckinghamshire County Council reserves the right to modify in any way the arrangements announced for the Summer School.

Direct debit

If the cost of your courses amounts to more than £120 you can spread it by paying in 4 equal instalments. You will need to pay the first instalment by credit card, cheque or cash at the time of enrolling, which will secure your place on the course. We will then send you a Direct Debit mandate with your receipt, which you will need to complete and return to our Finance office. The Direct Debit will be taken from your account on the 15th of the following 3 months. NB: If you want to withdraw from the course, the three direct debit payments will still be taken from your bank account on the appointed dates.

Credit card payments

At the time of booking, authorisation may be given for the balance of course fees to be debited when they fall due. However, it is essential that the credit card is still active at that time (four weeks prior to course date) and you must, therefore, notify us of new expiry dates and changes to card number as and when they occur.

Discounts

Discount for block booking: If you book 4 or more weekends at the same time you will be eligible for a £20 discount. When enrolling, you will be expected to pay the deposits for all weekends booked. The balance of fees will be due 4 weeks prior to each of the weekends. The £20 will be deducted from the balance for the fourth weekend course.
Discount applies to all weekend courses but NOT day courses.

Cancellations/refunds/transfers

If the course of your choice does not take place because there are not enough enrolments to make it viable, we will refund your fee in full. Should you change your mind and wish to cancel your enrolment you should notify us within five days of booking and we will refund your fee in full. We regret that refunds cannot be given in any other circumstance. Please check course viability with us before confirming your travel. The council reserves the right to alter the content and timings of the programme or replace the tutor, if necessary. If you request a change or transfer, a £12.50 administration fee (inclusive of VAT) will be charged.

Deposits

Resident: £30 (without cancellation protection); £53 (with cancellation protection)
Course Only: £30 (without cancellation protection); £44 (with cancellation protection)

What does the fee include?

• Expert advice on the best course for you
• Detailed course information and joining instructions prior to the course
• Morning and afternoon refreshments throughout the course
• High quality tuition by experienced tutors, with a high reputation for their specialist subject
• Access to computer with broadband connection to support course activities
• Access to digital cameras to support course activities
• Air-conditioning in main lecture rooms
• Free parking
• Sole use of the beautiful grounds at the Abbey
• Course handouts where appropriate
• Unique and highly rewarding learning experience

What does the fee exclude?

• Cancellation Protection - which is optional (see page101)
• Meals - if booking course only
• Course materials - for practical courses

Why are my fees going up?

The standard course fee is made up as follows:

Tuition fees, teas/coffees and overhead costs ............................ £110.00
Contribution towards tutor accommodation, travel & meals ......... £11.00
Accommodation & meals for residents ..................................... £127.00

The fees above do not show supplementary costs incurred by certain courses.
Please see fees stated by each course.

Protection

Learners can purchase Cancellation Protection for fees up to £725 in the event of cancellation directly due to death, injury or sickness of the learner, their close family or person booked to accompany the learner on the course, subject to certain conditions or exclusions.

When making a claim, it will be necessary to produce a medical certificate. It is strongly recommended that all learners make arrangements to protect course fees in the event of cancellation, either through our scheme if resident in the UK or through their own travel agent or insurance broker. If you are not a UK resident, please contact Poole Martin Ltd.

Please read the following conditions carefully and contact Poole Martin Ltd if you have any concerns.

Poole Martin Limited – Insurance Brokers, 8 Elmdale Road, Bristol, BS8 1SL
Tel: (0117) 9276676 - Fax: (0117) 9226935 - E-mail: Andrew.bollen@poolemartin.com

Summary of cover

• Death, bodily injury or illness
• Redundancy
• Summoning to jury service
• Major damage or burglary at the home or place of business
• Adverse weather conditions making it impossible to travel
• Unforeseen occupational posting for employed persons (not applicable to self-employed persons)
• Theft of a private motor vehicle
• Strikes, locked out workers, industrial action and riots

Exclusions

1. Participation in the course which is booked or commenced by a Covered Person:-
   a) contrary to medical advice, or
   b) to obtain medical treatment, or
   c) after a terminal prognosis has been made

2. Pregnancy and childbirth.

3. Mountaineering, sports and racing.

4. Any condition or set of circumstances known to a Person at the time of effecting the
   Insurance, where such condition or set of circumstances could reasonably have been
   expected to give rise to Cancellation or Curtailment.

5. The first £20 will be deducted from each Covered Person.

6. This Protection does not cover any claim(s) in any way caused or contributed to by an act of terrorism involving the use or release or the threat thereof of any nuclear weapon or device or chemical or biological agent.
   For the purposes of this exclusion an act of terrorism means an act, including but not limited to the use of force or violence and/or the threat thereof, or any person or group(s) of persons, whether acting alone or on behalf of or in connection with any organisation(s) or government(s), committed for political, religious, ideological or similar purposes or reasons including the intention to influence any government and/or to put the public, or any section of the public, in fear.

N.B. Full particulars of the Cancellation Protection cover will be sent out with booking confirmation.